Allana Buick & Bers (ABBAE) is currently seeking an Executive Assistant/Office Manager to assist our Principals in our Palo Alto Headquarters.
Responsibilities may include:
-Keep and maintain executive's calendar in Outlook.
-Make hotel, airline, car rental and other reservations for executive. Maintain itinerary and keep travel records for executive and sometimes clients.
-Manage receipts, reconcile expenses, timesheets and create expense reports for executive.
-Act as personal assistant to CEO.
-Type correspondence and reports for executive.
--Assist in preparing project correspondence including letters, findings reports, checklists, and similar project documents.
-Research equipment, materials, or manufactured systems for projects.
-Prepare for meetings, including meeting scheduling, agendas, etc.
-Additional projects as assigned by executive.
-Bachelors degree in preferred
- -Excellent oral/written communication and analytical skills
-Outstanding organizational, prioritization, and multitasking skills
-Self-starter with ability to accept responsibility for projects and see them through to completion
-Ability to work as individual contributor and contribute as part of a larger project team
-Willingness and desire to learn and apply new concepts to assignments and projects
-Strong problem-solving and analytical skills
-Strong knowledge of excel and word
-Ability to interact with all levels and departments including corporate headquarters and branch offices across multiple states
For over 30 years, Allana Buick & Bers (ABBAE) has been dedicated to providing the most comprehensive and innovative Architectural-Engineering solutions. Our expertise lies in building envelope design for both new construction and repair/rehabilitation of buildings, forensic expert witness support, energy solutions encompassing solar and mechanical engineering in addition to related construction management, inspection and testing services. ABB is a customer focused firm providing innovative and enduring building solutions using reliable and time-tested methods. ABB employs over 100 employees with our corporate headquarters in Palo Alto, CA and regional offices in Oakland, Sacramento, Los Angeles, San Diego, Las Vegas, Seattle, North Carolina, New York, and Hawaii (Honolulu and Maui). For additional background and project information, view our web site: www.abbae.com.
We offer an excellent salary and benefits package including medical, dental, vision, healthcare flexible spending accounts, short & long-term disability, 401(k), vacation, sick and holiday benefits, educational assistance and various incentive compensation programs. We also offer ongoing training and development and job variety.
ABB received several awards in 2009 and 2010 that acknowledge our excellent work environment and our tremendous growth. Amongst architecture, engineering and environmental consulting firms in the U.S. and Canada in 2010 we have been recognized by ZweigWhite as a Best Multidiscipline A/E Service Firm to Work For (#12) and as a Fastest Growing Firm (#106). Our Hawaii Division has also been ranked as a Best Place to Work in Hawaii (#21) by Hawaii Business Magazine and one of Hawaii’s 50 Fastest-Growing Companies (#26) by Pacific Business News.